The Typical RFP Response Process

Many types of companies receive Requests For Proposal from potential customers. These are called RFPs.

RFP responses are typically very time-consuming to draft, often containing hundreds of detailed questions about a vendor, its solution, its technical architecture, and other topics that have significant bearing on the decision to buy or not to buy from that vendor. In most companies, RFPs are cobbled together by searching prior RFPs for responses that can be applied to the questions in the current one. These prior RFPs are typically in Microsoft Word documents or Microsoft Excel spreadsheets. Useful, valuable information is housed in multiple documents, of various vintage along with less valuable information. The process is unwieldy at best.

Difficulties in the Typical RFP Response Process

Lack of central storage of RFPs
Failure or inability to share completed RFPs with peers
Varying levels of expertise and communication skills yield RFP responses of variable quality/value
Valuable RFP responses tend to be repeated in multiple RFPs, making scanning older RFPs more time consuming and adding confusion by having multiple versions of valuable responses stored.
Many questions/responses in RFPs are easy or well known and therefore are less important to have categorized and stored. These represent significant volume within the repository of answers and unproductive time to the process of scanning and evaluating older responses for current use.
No way to encourage/enforce consistency of style
No good way to communicate to peers when new valuable responses are created
Variety of document formatting (fonts and sizes) in older docs adds to formatting required in current RFP
No efficient way to expire old data

If this sounds like your current situation, then RFPMonkey.com may be just what you need to help your sales, marketing, and/or pre-sales staff complete RFP responses quicker, easier, more professionally, and with more standardization and reuse.

Without RFPMonkey, responding to RFPs is difficult and time consuming

RFPMonkey.com Overview

RFPMonkey.com is a centralized, searchable database of RFP questions/responses accessed through a Web browser interface. It allows for the centralized storage and easy retrieval of valuable or difficult RFP content. Using this proposal generator translates to quicker, better RFPs. This, in turn, can translate into shorter sales cycles, more efficient use of time for the people actually creating the RFP, and the ability to work more concurrent pipeline opportunities. Centralization and communication of content has the added benefit of generally improved knowledge/awareness of a company’s offerings by each employee who has access to or contributes content to the system.

There's Nothing Else Like It

Companies whose product or service is expensive and/or companies whose sales cycles are long are routinely required to respond to RFP’s to win a buyer’s business. RFP’s are time and energy consuming and are often a vendor’s first or only opportunity to make a positive impression on purchasers. RFPMonkey.com offers very tangible benefits to such companies.

Types of companies that should consider RFPMonkey.com a valuable resource include hardware and software companies, pharmaceutical sales companies, heavy equipment sales companies, architectural firms, consulting companies, staffing agencies, advertising/marketing agencies, or any other organization who potentially wins or loses business based on the quality and timeliness of their RFP responses to prospects.